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Responsible for providing administrative support to non-executive leaders and employees with a variety of tasks related to organization and communication.

YOUR CHALLENGE

The Personal Assistant is a member of the Global Asset Class Specialists (GAC) team and function as shared assistant of various senior management within the Global Products & Solutions (GPS) organisation, responsible for enabling the senior management to function at their best, by performing a variety of administrative logistical and project management related tasks.

The role involves working closely with, and providing administrative support to GPS co-heads and GPS location heads, and where relevant, the GPS management team.

The Personal Assistant reports to Co-Head Global Asset Class Specialists.

YOUR PROFILE

Key features of the position

Business management

• Act as first point of contact for internal stakeholders across all levels of the organisation
• Provide administrative and secretarial support to GPS Senior Management, such as writing and editing e-mails, drafting memos and preparing internal communications
• Plan and manage business trips including travel planning such as visa requirements, flights, hotels, transfers and expense reports
• Coordinate the logistical aspect related to GPS activities, including the planning and organisation of internal and external meetings
• Perform general administrative tasks and maintain records and reports properly
• Handle sensitive data and follow up all outstanding issues timely
• Ad-hoc duties when required

Skills requirements of the position

Personal & social

• Discreet and trustworthy individual with absolute dedication to confidentiality
• Excellent written and verbal communication skills
• Ability to communicate with various internal and external stakeholders on all levels of the organization from diverse backgrounds in a highly articulate and professional manner
• Strong time management skills and ability to multi-task and prioritize work
• Ability to function well in a high-paced and at times stressful environment.
• Attention to detail and problem-solving skills
• A good team player with excellent interpersonal and communication skills

Professional & technical

• Relevant higher educational and professional background
• Proficient user in MS Office applications, including Excel and PowerPoint

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