EMPLOYMENT TYPE: Permanent




DEPARTMENT: Finance




DIVISION: Group




WORKPLACE STRUCTURE: Hybrid




ROLE OVERVIEW




PURPOSE OF JOB



JTC Poland was established after Citi Trust was acquired by JTC Group on 1 July 2025 and is located in the heart and centre of Warsaw. As a part of this team, you will be shaping new processes, supporting business growth and driving operational excellence.



We are seeking a Senior Administrator tosupport our Group Finance department, with a primary focus on the AccountsReceivable (AR) function.



This is an excellent opportunity for anindividual with experience in the financial services industry. The role willrequire overseeing and managing the billing process acrossmultiple jurisdictions, ensuring accuracy, compliance, and efficiency.



The Senior Administrator will play a keyrole in coordinating billing operations, resolving complex billing issues, andsupporting the finance team in meeting business objectives in atimely and compliant manner.




MAIN RESPONSIBILITIES AND DUTIES

• Oversee end-to-end billing processes across multiple jurisdictions, ensuring compliance with local and international laws and regulations.


• Prepare, review, and validate complex invoices as per contractual requirements and applicable jurisdictional standards.


• Liaise with clients, stakeholders, and internal teams to resolve billing discrepancies and clarify billing queries.


• Maintain comprehensive records of all billing-related documentation and correspondence.


• Ensure timely generation and delivery of invoices, proactively following up on outstanding items.


• Support annual fee reviews by coordinating with the line manager, Commercial Office, and administration teams to set fee increases, implement new fees, and manage review, approval, and billing.


• Establish and maintain strong working relationships with key internal stakeholders to resolve issues related to billing and drive continuous process improvement and innovation leveraging industry trends and new technologies.


• Perform government license fee reconciliations in coordination with the relevant registry.


• Any other duties as deemed necessary by Management.

ESSENTIAL REUIREMENTS

• Proven experience in billing, accounting, or finance administration roles, with demonstrated expertise across multiple jurisdictions.


• University degree in Finance, Accounting, Business Administration, or a related field preferred.


• Professional certifications (e.g., AAT, ACCA, CPA) are an advantage.


• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) is essential.


• Excellent attention to detail and a high level of accuracy in preparing and reviewing invoices and documentation.


• Strong problem-solving abilities and an analytical mindset.


• Ability to manage multiple tasks, prioritise workload, and meet tight deadlines in a fast-paced environment.


• Excellent proficiency in both spoken and written English.


• Strong communication and interpersonal skills, with ability to build relationships across different jurisdictions, functions and with external stakeholders.


• Strong team player with excellent interpersonal skills and ability to collaborate effectively.


• Experience in training or mentoring team members is highly desirable.

The expected minimum salary range for this position is 108,000 PLN, based on experience and qualifications.




OUR COMMITMENT TO INCLUSION & WELLBEING



JTC is committed to fostering a healthy, inclusiveorganisation where all individuals feel welcome and feel able to participate inthe workplace fully. We value different perspectives, backgrounds and livedexperiences. This includes supporting employee wellbeing so that people feelequipped to thrive.



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