Executive Assistant Executive Assistant …

Northern Trust Company
in Melbourne, Victoria, Australia
Permanent, Full time
Last application, 24 Nov 21
Northern Trust Company
in Melbourne, Victoria, Australia
Permanent, Full time
Last application, 24 Nov 21
Executive Assistant
Who we are

Northern Trust is a preeminent global financial institution that provides asset servicing, investment management and wealth management services for institutions, high-net-worth individuals and families. For more than 130 years, our success has been anchored in one purpose: to serve as our clients' most trusted financial partner, guarding and growing their assets as though they are our own. Our market-leading technological capabilities-spanning from artificial intelligence for currency management, blockchain for fund administration and cloud-based solutions to deliver personalized wealth management services-allow us to deliver the highest level of service to our clients with speed and precision.

What we do

Northern Trust's international business has grown dramatically over the last decade. Some of our largest clients are located in Asia and Australia, which represents a rapidly growing client base for the company. Our intricate understanding of the region allows us to provide unique insights and strategic perspectives to our clients. Currently, we have client offices in Beijing, Hong Kong, Melbourne, Singapore, Seoul, Tokyo and Kuala Lumpur.

Northern Trust is proud to serve the Australian community with global capabilities, meaningful insights and exceptional service. Institutional clients across Asia Pacific have relied on Northern Trust for effective solutions and ethical guidance across asset servicing and asset management since 1986.

Role Summary

As the Executive Assistant, you will be supporting the Australia Country Executive and Head of Asia Pacific at Northern Trust. This role will be responsible for providing administrative support to the two Executives including diary management, email management, preparation of agendas and prepare/revise documents including presentations and reports that convey valuable information and reflect our organization's brand. You will have exceptional client relationship and communication skills with a high level of discretion and sensitivity when dealing with confidential matters.

You will report to the Australia Country Executive.

What you will do

  • Diary management for Australia Country Executive and Head of Asia Pacific
  • Coordination of meetings/conferences and preparation of agendas, documents and presentation material
  • Coordination of team and external guest meetings including managing invite lists, meeting rooms, set-up and materials
  • Coordination of Australian Executive Management Committee (AEMC) key meetings, including the preparation of agendas and presentation material as required
  • Coordination of team events, functions, training and conferences including distribution of invitations, collating replies, liaising with venue and catering etc.
  • Create and maintain relevant databases, files and spreadsheets
  • Collation of documents/reports to support meetings on a daily/monthly/quarterly basis and circulating accordingly
  • Organize and coordinate travel arrangements for Senior Executive visitors to the Australia and APAC region, including travel/meeting itineraries
  • Manage expense claims on a monthly basis for both Executives
  • Takes and prepares minutes of meetings for Country Executive and Head of Asia Pacific
  • Other administrative duties as assigned from time to time (e.g. assist officer manager)
  • Function/Event coordination and management (e.g. Annual CEO & Chairman Event)
Your Knowledge/Skills

  • Previous experience in executive support for executive leadership
  • Strong communication skills (both oral and written)
  • Analytical and problem solving skills
  • Ability to flex with changing priorities, whilst maintaining a positive solution focussed outlook
  • Strong attention to detail
  • Exceptional time management skills and an outstanding approach to customer service - with both internal stakeholders and external guests
  • Knowledge of Microsoft Office; Word, Excel and PowerPoint products
  • Basic Functional / Industry Knowledge is highly desirable

As of 30 September 2021, Northern Trust Corporation had:

  • $15.8 trillion in assets under custody/administration
  • $12.2 trillion in assets under custody
  • $1.5 trillion in assets under management
  • $169 billion in banking assets

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve!

We recognize the value of inclusion and diversity in culture, in thought, and in experience, which is why Forbes ranked us the top employer for Diversity in 2018. In Australia, we are actively involved in many ways with both community and diversity organisations, which includes charity participation days. For families we offer a very generous parental leave scheme, and all staff have access to subsidised health insurance if they choose.

We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and ethical companies. Build your career with us and apply today!

  • Want to learn more about our company? Visit www.northerntrust.com
  • We are a leading global financial institution- Click here to check out our company accolades!

Additional Information

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